Careers

What You’ll Do

As an Operations & Compliance Coordinator at Hoovest, you will work closely with senior team members to support the firm’s day-to-day operational functions and compliance responsibilities. Your primary focus will be on coordinating internal processes, maintaining regulatory and administrative records, supporting compliance procedures, and helping ensure the business operates efficiently and in accordance with applicable policies and regulations.

Key Responsibilities:

• Support daily operational workflows across the business, helping to ensure processes are completed accurately and on time.
• Assist with the administration, tracking, and maintenance of compliance documentation, filings, registrations, and internal records.
• Help monitor adherence to internal policies, procedures, and regulatory requirements.
• Coordinate onboarding, account administration, document collection, and other operational tasks for clients, partners, and internal stakeholders.
• Prepare and maintain reports, logs, checklists, and other documentation related to operations and compliance activities.
• Assist with compliance reviews, audits, and internal monitoring processes, including follow-up on outstanding items.
• Work with internal teams to improve workflows, strengthen controls, and enhance operational efficiency.
• Support the implementation and maintenance of systems, procedures, and recordkeeping practices across the organization.
• Help manage correspondence and communication with service providers, regulators, and other external parties as needed.
• Stay current with regulatory developments, operational requirements, and best practices relevant to the business

Qualifications & Experience:

• Bachelor’s degree in Business, Finance, Administration, Compliance, Legal Studies, or a related field is preferred.
• 2+ years of professional experience in operations, compliance, administration, financial services, or a related role is preferred.
• Strong organizational skills and high attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Familiarity with compliance processes, regulatory filings, recordkeeping, or financial services operations is an asset.
• Demonstrated professionalism, discretion, and ability to handle sensitive and confidential information.
• Strong problem-solving ability, sound judgment, and a proactive approach to supporting team objectives.